It is the author’s responsibility to secure permission to use any approved illustrative materials that is not their own (whether re-drawn or not). In some cases the use of an illustration may be considered to fall under ‘the right of quotation’ but is better to clarify this officially in advance. It is important to realize that illustrations taken from another book are not owned by the publisher of the book. It is important to find out who the actual owner of an illustration is; this is often the artist or photographer, or the library or museum where it is kept. Note: you must get permission for the use of material in the paper edition of your book as well as electronic editions (e.g. e-books or Amazon’s Look inside this book). The official term for this is embedded copyright. The costs of images can often be reduced by finding an external subsidy.
- Always specify the use, e.g. a scholarly monograph with limited print run. Check whether a specific format for acknowledgement is required.
- Make sure that you start clearing permissions as soon as possible, as it often takes much longer than expected.
- When you submit your manuscripts, enclose a list of illustrations and copies of the permissions you have received.
There are universally accepted guidelines for the use of quotations from other people’s works, but these are also a bit vague: when in doubt, seek permission from the owner of the rights.
- For extensive quotations of text; ‘extensive’ is generally taken to mean more than 100 words (even if spread out over more than one quotation). The Copyright Clearance Center is a good place to start and often faster than seeking permission from the publisher.
- For any quotation from a poem, song, newspaper article or unpublished sources, whether in whole or in part.
Letting us know
Please let us know through email, with proof, that you've obtained the necessary permissions. For more detailed author guidance please visit our designated site page.